When you’re ready to hit that ‘send’ button on your job application email, the last thing you want to second-guess is the format of your attached resume. Your resume’s content matters, but so does its format—after all, it’s the first impression you’ll make on a potential employer.

So, should you send your resume in MS Word or PDF format? Here’s a breakdown that might help you decide.

MS Word Format

Pros of using MS Word:

• Compatibility: MS Word documents are widely used and generally accepted across various systems and platforms, making it a safe bet for most job applications.
• Easy Editing and Customizability: If there are last-minute changes to make on your resume, an MS Word document is easy to edit. Moreover, employers can easily make annotations if needed.

However, the editability can also be a con. Someone could alter your resume without your knowledge before it reaches the hiring manager.

PDF Format

Advantages of using PDF:

• Preserving Formatting and Layout: Unlike Word documents, PDFs maintain your formatting no matter where or how they’re viewed. You’d want your carefully crafted resume to look the same on every screen.
• Document Integrity: A PDF file is essentially a snapshot of your document. This ensures the employer sees your resume exactly as you intended.

Yet, it’s important to note that not all Applicant Tracking Systems (ATS) can parse PDFs as well as Word documents, which could impact the readability of your resume.

Considerations for Job Seekers

• Job Application Requirements: Always follow the employer’s requested submission format. If the job listing specifies one, that’s your answer right there.
• Industry or Company Preferences: Different industries may have varying norms. Creative fields, for instance, might prefer a PDF for its visual fidelity.
• ATS Compatibility: Some companies use ATS to screen resumes before they ever reach human eyes. For better compatibility, MS Word is often the safer choice.

Considerations for HR Managers

• Ease of Reviewing and Accessing Resumes: HR software may integrate better with Word documents, making the screening process more seamless.
• Consistency in Document Appearance: PDFs ensure that the document appears consistent across all devices and software versions.
• Security Concerns: Word documents can carry macros and other potential security risks, making PDFs a more secure option.

Best Practices

• Tips for Resume Submission: Always double-check your document for errors and compatibility issues before sending. Tailor your resume to the job description using keywords.
• Ensuring Professionalism in Email Communication: Your email’s body should be professional, concise, and include a brief introduction and the purpose of your email. Attach your resume with a clear file name that includes your own name.

Choosing between an MS Word document and a PDF for your resume submission may hinge on a variety of factors, from company preferences to technical requirements. Always lean towards the job listing’s request—if provided—and when in doubt, consider sending both formats.

Remember that the content of your resume is what will ultimately land you that interview. So while format is key in ensuring your resume is read correctly, exceptional accomplishments and clear, targeted writing will make you stand out. Be adaptable and ready to provide your resume in the preferred format of your potential employer, and you’ll be one step closer to getting that job.