Job Purpose:

Reports to the Head of Legal, Corporate Governance & Board Affairs and is responsible for managing communication and coordination between the Bank, its Board, and Committees—overseeing board meeting administration, governance processes, and supporting compliance with corporate governance requirements.

Key Accountabilities:

Board Secretary Assistance:

• Organize and manage Board and Committee meetings, coordinating with the Bank’s management to prepare agendas, ensure proper conduct of meetings, and confirm quorum in line with the Bank’s Articles and relevant laws.

• Maintain a register of all Board resolutions and voting outcomes, and develop an annual agenda for the Board and its Committees in compliance with the Company’s bylaws—coordinating with key stakeholders including the CEO, Board Chair, and functional heads across the Bank.

• Act as a key liaison with regulatory authorities, coordinating Company disclosures in collaboration with Board Member assistants, the Head of Legal & Corporate Governance, and external communications teams.

• Monitoring legislation by staying updated on changes in law and regulations that impact the Board and make necessary amendments to Board policies or practices.

• Policy Development: Assist in the drafting, review, and updating of internal governance policies in collaboration with the Head of Legal, Corporate Governance & Board Affairs.

Corporate Governance:

• Assist the Head of Legal and Corporate Governance to ensure the Banks compliance all its corporate governance requirements.

• Provide administrative support for corporate governance matters as needed, included reviewing of corporate governance related contracts, agreements, or other documents.

• Work closely with the Head of Legal & Corporate Governance to ensure that the Bank’s corporate governance requirements are integrated into the administration of the Board.

• Provide regular updates to the Head of Legal and Corporate Governance on Board activities, governance matters, upcoming deadlines, and compliance issues related to the Bank’s corporate governance obligations.

Qualifications & Experience

• Bachelors degree from an accredited University

• Degree in Law is desirable, Certifications as a Company Secretary by Hawkamah/DFM are desirable

• 5+ years in a similar role, with a UAE Based bank. Previous experience in UAE

• Corporate Governance affairs and experience as a paralegal is desirable